We are seeking a Lease Accounting & AR Specialist to support a retail commercial real estate portfolio. This position is responsible for maintaining the financial integrity of tenant accounts and ensuring that all billing and revenue activity in Yardi is accurately aligned with executed lease agreements, amendments, and approved deal terms. This is not a traditional accounts receivable role, but rather a specialized function operating at the intersection of lease administration, revenue recognition, and tenant dispute resolution.
Key responsibilities include reviewing and validating lease abstractions against executed documentation; establishing and maintaining accurate setup of base rent, percentage rent, CAM, tax, insurance, deposits, free rent, and billing commencement dates in Yardi; administering overage (percentage) rent programs, including tracking sales reporting requirements, validating gross sales submissions, calculating overage rent, and issuing billings; and performing CAM, Tax, and Insurance (CTI) reconciliations in accordance with lease provisions, including the application of caps, exclusions, gross-ups, and allocation methodologies.
The role also involves reviewing tenant billings and recoveries for compliance with lease language and ownership standards; researching and resolving accounts receivable discrepancies related to rent, CAM, tax, insurance, overage rent, prior-owner balances, and billing errors; analyzing unapplied cash, on-account balances, and misapplied payments; and coordinating corrections with accounting and other internal stakeholders. This position will serve as a primary point of contact for tenants regarding billing inquiries, disputes, sales reporting, and payment matters.
In addition, the role supports tenant onboarding and lease administration documentation processes, including preparing and distributing tenant welcome communications; processing tenant ACH and autopay requests; organizing executed leases, amendments, abstracts, and related financial documentation in SharePoint; tracking internal approval workflows and obtaining executive signatures; maintaining clean, complete, and audit-ready lease and reconciliation files; and assisting with the coordination of estoppels and SNDAs as required.
Qualified candidates will possess a minimum of 2 years of experience in retail lease accounting or lease administration, with direct responsibility for CAM reconciliations, percentage rent administration, and lease interpretation. A Bachelor’s degree in Accounting or Finance is preferred but not required. Proficiency in Yardi or MRI is preferred, but not required. Experience with CAM caps, recoveries, and tenant dispute resolution is preferred. Familiarity with SharePoint and Smartsheet is a plus. The successful candidate will demonstrate exceptional attention to detail, strong accountability, and the ability to ensure financial reporting accurately reflects executed lease terms while supporting the organization’s revenue integrity objectives.
**This is a summary of the role and not an exhaustive list of responsibilities. A full job description will be shared with candidates during the interview process.